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Executive Administrative Assistant

Company: Pediatric Occupational Therapy Servies
Location: Teaneck
Posted on: November 18, 2021

Job Description:

Job descriptionExecutive Assistant to the DirectorEstablished energetic, pediatric therapy clinic has an excellent opportunity for an experienced executive assistant with proven leadership and customer relationship experience to join our team. Our ideal candidate will be an integral team member who embraces the mission of our clinic, to empower each child to maximize his/her potential, by assisting the Owner/Director Director of Operations in managing day to day business operations including patient relations and scheduling for a busy therapy office.The right person for this job MUST have a smile on his/her face, love people, excel in customer relationships, be highly organized, detail oriented, confident, have a positive attitude, be a self-starter, and be able to manage multiple staff members. We value individual who are passionate, have empathy, are loyal, flexible and dedicated.Duties include:

  • Provide professional, administrative, and personal assistance to Owner Director of Operations and Provide professional, administrative, and Community Relations director
  • Meet and great parents and children
  • Manage phones, faxes, and written correspondence
    • Develop rapport with members of the public who are considering bringing their children to POTS; manage their concerns and shepherd them through the intake process
    • Schedule clinic staff for maximum productivity, manage cancellations and rescheduling
    • Create accounts and patient files in electronic medical records and other data bases
      • Manage multiple calendars and spreadsheets, plan meetings, conference calls and school observations
      • Assist biller to enter, track and audit patient visits and fees
      • Organize and maintain both electronic and paper filing systems
        • Assist with payroll
        • Assist with onboarding new staff
        • Facility management: responsible for the cleaning, organization, and maintenance of the office
          • InventoryRequired Skills: - Must love working with children and their families! - Outstanding customer service - Excellent oral and written communication skills - The ability to balance multiple demands and priorities, and attend to detail - Team player; willing to pitch in as needed - Ability to work independently with minimal supervision, and meet multiple deadlines - Interact professionally with parents, office staff, and members of the community - Reliable, organized, and energetic - Our ideal candidate understands insurance coverage and billingRequired Work Experience: - At least 3 years of experience working in an administrative role, preferably in a medical setting - Experience in public relations or client relations a plus - Experience and fluency working with health insurance - Proficient at Microsoft Office and Google Docs. - Understands HIPAA requirementsOnly applicants who email the following will be considered for an interview: - A cover letter with your application describing why you are the best candidate for this position and put "I am your next right hand" as the title of your cover letter. - A resume with the details of your work experience; phone number, email address, and the best way to contact you to arrange an interview - Professional References will be RequiredJob Type: Full TimeSalary: $15.00-$20.00/hour commensurate with experience.Check out POTS at www.potsot.comContact: Dr. Chaye Lamm WarburgJob Type: Full-timePay: $15.00 - $20.00 per hourBenefits:
            • Health insurance
            • Paid time off
            • Professional development assistance
            • Retirement planSchedule:
              • Monday to Friday
              • Weekend availabilityCOVID-19 considerations:Patient and staff are all required to mask a per CDC requirements for health care. Must have proof of 2 vaccines.Education:
                • Bachelor's (Preferred)Experience:
                  • Customer service: 3 years (Preferred)Work Location: One location

Keywords: Pediatric Occupational Therapy Servies, Paterson , Executive Administrative Assistant, Administration, Clerical , Teaneck, New Jersey

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