Facility Administrator (Administrative Assistant)

Company: SOFIE
Location: Paterson
Posted on: May 28, 2023

Job Description:

Facility Administrator (Administrative Assistant)The Facility Administrator reports to the Facility Manager and is responsible for the warehouse, inventory and other administrative duties at the facility.ResponsibilitiesMaintains warehouse and inventory for all site production materialInventory office supplies and make purchases when neededWorks with Corporate office to ensure billing is accurateWorks with Sales to handle the tracking of all credits Enters customer information in system and keeps information on fileAssists Pharmacy in entering misc. information, prescriptions, etc. as neededMaintains a daily report that details events of the day at the facility that effect the administrative department Checks in all packages. Copies, files and sends all packing slips, PO/RO's as required by purchasingManage MSDS book and assures that all vendors provide current informationTracks UPS and FEDEXAnswers telephones, fax, photocopy, and fileTypes and creates forms/memos for the staffTakes minutes for all meetings, types and distributesOrganizes office - create files to maintain easy access to informationAssures that site is cleanManages the calendar and schedules meetings, as necessaryCreates and maintains database and spreadsheet filesCollects all new hire paperwork and forwards to HR, distributes all HR forms, policies and/or informationAssists with time cards and forwarding payroll hours to Payroll for hourly employeesAll other duties as assignedExperienceAssociates Degree plus 2 years of Administrative experience or equivalent required Experienced in inventory control and warehousingExcellent customer services skills requiredExcellent Microsoft suite skills (Word, Excel, PowerPoint, Access and Outlook) requiredADP data entry with time tracking experience preferredAbility to read, analyze and interpret accurately business correspondence and technical proceduresAbility to write reports and business correspondenceAbility to effectively communicate information and respond to questions or complaints from groups of managers, clients, customers and the general publicAbility to accurately calculate figures and amounts such as discounts, interest, percentagesAbility to accurately apply concepts such as fractions, percentages, ratios and proportions to practical situationsMust be detail-oriented, responsible and have the ability to multi-taskAbility to remain seated for extended periods of timeAbility to use hands to finger, handle, or feel in using office equipment, including the computer system for extended periods of timeAbility to talk and hear to conduct frequent phone correspondenceClose vision and focus capabilities to view computer screen, Company documents, and correspondenceStrong interpersonal skills for interacting with customers (internal & external)PDN-993554a6-01e1-4db0-a99c-b0d3e05f26a0

Keywords: SOFIE, Paterson , Facility Administrator (Administrative Assistant), Administration, Clerical , Paterson, New Jersey