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IP & Legal Associate

Company: Glenmark Pharmaceuticals Inc.
Location: Mahwah
Posted on: May 3, 2021

Job Description:

ABOUT GLENMARK

Glenmark Pharmaceuticals Inc., USA is a subsidiary of Glenmark Pharmaceuticals Ltd., a leading player in the discovery of new molecules both New Chemical Entities (NCE's) and New Biological Entities (NBEs'). Glenmark Pharmaceuticals Inc., USA is a fast growing and robust US generics business, with plans to move into the innovative market as well. The USA subsidiary also markets APIs to regulated and semi-regulated countries.

Glenmark Pharmaceuticals Ltd. employs over 10,000 people in more than 60 countries, including twelve manufacturing facilities, five R&D centers, and front-ends in the US, EU, India, and Brazil.

Currently, Glenmark is in a phase of immense growth both in the U.S. and abroad, and is well-positioned to successfully emerge as a leading integrated researchbased pharmaceutical company.

POSITION DESCRIPTION

Role / Position Title - Legal, IP, and Compliance Associate

Country - USA

Region/ City (within Country) - Mahwah

FLSA (Exempt/Non-Exempt) - Non-Exempt

Hours - 8am 5pm

Travel Required - None

POSITION SUMMARY

Provide administrative support to all attorneys within the Legal, IP, and Compliance Departments. Provide organization and tracking support to attorneys on litigations, IP, and compliance matters. Provide administrative support to the Board of Directors. Review all legal, IP, and compliance invoices for compliance with outside counsel guidelines and process same for payment. Manage and track all company contracts/agreements. Organize and prepare monthly budget reports. Track department spend against FY budget and provide other spend and budget analysis as necessary.

OVERALL JOB RESPONSIBILITIES

Note: These statements are not intended to be an exhaustive list of all responsibilities and duties.

* Act as subject matter expert for current e-billing system.
* Review all invoices for compliance with outside counsel guidelines and approve invoices pertaining to legal matters, patent filings, product IP prosecution costs and litigations, and compliance matters; checking for accuracy, cost center coding, etc. and making sure invoices are approved and paid on time.
* Prepare budget status reports monthly, and as needed, pertaining to outside counsel/vendor expenses; analyze actual and projected costs vs. budgeted amounts, including breakdown of costs by product, vendor and other applicable categories.
* In addition, prepare ad hoc reports as needed (e.g., spend for a particular vendor for a particular time frame.)
* Manage non-disclosure, vendor and commercial agreements and other legal and corporate documents as directed by legal team.
* Maintain electronic records database and physical files for all business contracts and agreements, ensuring database Tracker (Excel worksheet) and relevant contracts are complete and up-to-date. Interface and coordinate with Pharmacovigilance Department on SDEA agreements, as needed.
* Serve as custodian of corporate records.
* Lead and manage the collection of required information and data for transparency reporting.
* Gather information and conduct research relative to legal issues.
* Research and analyze statutes, regulations and other legal resources.
* Provide paralegal and administrative support to all attorneys in the Legal, IP, and Compliance Departments and to the Board of Directors, such as scheduling meetings, arranging travel, preparing expense reports, drafting correspondence, tracking legal and compliance training and other organizational tasks, and other tasks as needed.
* File and maintain Legal, IP, and Compliance Department documents and Board of Directors resolutions, agendas, minutes, and other documents.
* Notarize documents.
* Track notice letter submissions receipts and deadlines.

KEY INTERFACES / INTERACTIONS

External Interfaces

* Law firms and other vendors

Internal Interfaces ( Other than Direct Reports)

* Legal, IP, and Compliance, Commercial group, Pharmacovigilance, Regulatory Affairs, Business Development, Finance, among others

WORK GENERATION ( in % Terms)

By Self - 40 %

By Attorneys - 60 %

KNOWLEDGE, SKILLS AND ABILITIES

Education (degree / diploma)

* Bachelors degree required.
* Bachelors degree related to finance or law preferred.
* Paralegal Certificate from accredited ABA-Approved Program preferred.

Experience

* Proficiency with Microsoft Office required.
* Proficiency with e-billing programs, SAP, and Concur preferred.
* Prior pharmaceutical experience preferred.

Knowledge and Skills (Functional / Technical)

* Must be organized and have a strong attention to detail.
* Must be able to work in a fast-paced environment with shifting priorities.
* Must be able to work independently.
* Must have a strong work ethic.

Leadership / Managerial Attributes

* Strong communication skills, decision-making capabilities, and sense of accountability.
* Strong sense of integrity.
* Commitment to position.

Other requirements (licenses, certifications, specialized training)

* Notary Public preferred; willingness and ability to become and act as a Notary Public required.

PHYSICAL DEMANDS AND ABILITIES

* The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.
* The noise level in the work environment is typical of that of an office.
* Incumbent may encounter frequent interruptions throughout the work day.
* The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds

Glenmark Pharmaceuticals Inc USA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Keywords: Glenmark Pharmaceuticals Inc., Paterson , IP & Legal Associate, Other , Mahwah, New Jersey

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