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Account Payable Clerk

Company: RSM Facility Solutions
Location: Paramus
Posted on: June 24, 2022

Job Description:

JOB DESCRIPTIONSummary/ObjectiveWe are looking for a detail-oriented individual with a experience in Accounts Payable, to join the Accounting Team of a growing and high-volume national Facilities Maintenance firm headquartered in Paramus, NJ.This position will support the A/P Manager and work closely with the accounting and Project Manager teams in supporting the financial processes for the company.The candidate must have knowledge of accounts payable, excellent phone and interpersonal skills, intermediate Excel and Microsoft Outlook skills. The applicant should display a positive and proactive attitude, strong organizational skills, the ability to prioritize and multitask and be a strong communicator.Essential Functions

  • Prepare, process and monitor all payments to vendors.
  • Research and resolves any outstanding vendor account balances.
  • Follow up with Project Managers for open vendor invoice issues.
  • Prepare/submit uploading daily vendor payable check register report and NACHA file to the bank website.
  • Communicate with vendors via phone, email or US Postal Service.
  • Become proficient in work order management software system and SAGE financial software system to perform special project requests.
  • Prepare daily mail using the postage machine.
  • Process all request by Management immediately when requested.
    Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
    Required Competencies
    • Intermediate knowledge of Excel and Outlook.
    • Ability to navigate computer system data quickly and efficiently
    • Ability to handle sensitive information with discretion.
    • High level of integrity, honesty and strong work ethic.
    • Math Skills
    • Detailed Oriented
    • Computer and software
    • Customer Service
      Supervisory ResponsibilityThis position is not a supervisory role. This role will work collaboratively with positions in the same or different department.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This job is in an open space office environment with considerable background noise and disturbances.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, occasional filing may be required. This role would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Other regular physical demands include standing, sitting, walking, stooping, repetitive motion, lifting not more than 15 pounds, reaching, typing.
      Position Type/Expected Hours of Work
      This is a full-time position with 40 hours of work or more per week. Days and hours of work are the normal business hours from Monday through Friday, 8:30 a.m. to 5:00 p.m. with half hour lunch break. Any overtime work must be approved by manager prior to working overtime hours.TravelNo travel is expected for this position.Required Education and ExperienceHigh School Diploma or equivalent with some Accounts Payable experience, OR College Degree with some office experience.
      Work AuthorizationMust be authorized to work in the U.S without needing sponsorship at time of hiring or in the future.
      ADA/EEO Statement
      Must be able to perform the essential functions of the job with or without reasonable accommodations.
      Equal employment opportunities (EEO) will be provided to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics or veteran status. In addition all applicable federal, state and local law requirements will govern nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status is explicitly prohibited. Violation of company policies and procedures or code of conduct, including inability to perform the job duties adequately may result in discipline up to and including discharge.ysUYuYlpg8

Keywords: RSM Facility Solutions, Paterson , Account Payable Clerk, Other , Paramus, New Jersey

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