Trust Operations Specialist I

Company: Orange Bank & Trust Company
Location: Goshen
Posted on: May 26, 2023

Job Description:

Title: Trust Services Operations Specialist - Level 1Department: Trust Services DivisionReports to: Trust Operations ManagerDate: 05/2023General Summary:The primary function of this role should be to assist Trust Operations with all daily, weekly, monthly, quarterly and annual Trust Operations functions, including, but not limited to, daily settlement, trade settlement and support, client record maintenance, audit research, etc. as needed.This role should serve as the main insurance, appraisal and house inspection coordinator for the Trust Services Division.This role should prepare the monthly TAC and quarterly TCB meetings, including scheduling, compiling and disseminating reports, and meeting minutes.Additionally, this role should perform all the day-to-day administrative tasks for the Division.Essential Operational Duties and Job Responsibilities (80% of time):Act as Insurance Coordinator for all Trust propertiesObtain quotes for new propertiesSubmit and monitor claimsAct as Appraisal Coordinator for all Trust propertiesOrder initial appraisal for newly purchased homesOrder triennial appraisals for all Trust propertiesProvide support to Trust Operations Manager and Trust Operations Assistant Manager and be trained as back-up to cover when necessaryAssist Trust Officers/Administrators as neededSet up disbursements and deposits as neededPrepare and mail OBT Indemnification letters as neededFile client documents in electronic storage systemPrepare daily settlement in conjunction with back office supportRun and perform quality control review of all reportsResolve settlement issuesMonitor Verafin for OFAC Watch List hitsMonitor for overdraftsStage and monitor mutual fund/custody trades as requestedCreate/retrieve operational reports as neededPerform system maintenance on client records as neededRun, store and mail Trade Advices for clientsComply with all Trust Policies and ProceduresEssential Administrative Duties and Job Responsibilities (20% of time):Assemble and distribute Agenda and meeting materials for monthly TAC and quarterly TCB meetingsRun and distribute investment review blocksUpload investment reviewsUpload approved WatchlistsRun trade reportsManage outstanding exceptionsPrepare Open/Closed reportAssist with marketing and sales projects as neededSeparate and distribute incoming mailAnswer incoming phone calls and take messagesOrder office supplies for departmentCoordinate ordering of department holiday giftsMaintain department internal contact listsOTHER RESPONSIBILITIESOther responsibilities as assigned by managementOutside trainingEDUCATION/CERTIFICATION/EXPERIENCEEducation: Required: 2 year college degree Preferred: 4 year college degreeExperience:Required: Minimum of one year of Trust/Bank operations or other relevant experiencePreferred: Trust or brokerage operations experience. Bank operations and accounting experience considered.KNOWLEDGE/SKILLS/ABILITIESMicrosoft Excel, Word and OutlookMust be able to interact in a professional manner with clients, staff and vendorsHigh degree of accuracy and attention to detailAbility to prioritize and organize work in a fast paced environmentAbility to learn Trust accounting system and document imaging systemWORK ENVIRONMENTWorking Conditions: Trust operations staff works in a general office setting and supports the entire Trust team and book of clients to maintain accurate client records in accordance with sound fiduciary practices and policies and procedures. Trust operations staff interacts with all staff as well as clients.Equipment Operations: PC, scanner, printer, copier, remote deposit scannerPHYSICAL DEMANDSNoneSpecial Note:External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank & Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job.This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities.

Keywords: Orange Bank & Trust Company, Paterson , Trust Operations Specialist I, Other , Goshen, New Jersey